Under the supervision of the Associate Director of Finance this position will be responsible for preparing purchase requisitions by verifying specifications and prices; obtaining recommendations from business partners, obtaining approvals through work flow in SAP and monitoring flow between Purchase Requisition and Purchase Orders.

Responsible for finance functions related to preparing purchase requisitions for invoices related mainly to Montvale and Mahwah locations (Non- Inventory Purchase Requisitions).  In addition, assist on the payment side related to the Leases on the Rent Invoice side. (Framework Purchase Requisition Orders.)

Create Purchase Requisitions for Projects or Expenses related to Montvale and Mahwah.

• Ensure proper signatures have been attained on invoices and load appropriate backup into SAP.
• Process associated payments with Montvale and Mahwah via MIGO (Goods Receipts) Process in SAP.
• Initiate contact with vendors to check availability of needed documents.
  • Contact Vendors to obtain product or service information such as fees, pricing etc. to ensure bills received are correct.
  • Contact Vendors to know contacts and to be able to get invoices not received.
• Maintain official Excel listing of invoices processed and their status in terms of where they are in the process (GR/IR and Payment at any point in time).
• Maintain organized files and copies of all invoices.
• Create Network Folders for various key vendors.
• Partner with Managers in Facilities and with other departments throughout the organization.
• Assist with manual payments (Goods Receipts) related to the Leases on the Rent Side.
• Backup creation of Purchase Requisitions for Framework Purchase Requisition Orders for Leases.
• Assist with work on new Accounting Vendor Visual Lease and ensure all data is updated correctly in the system on a weekly basis.
  • Understand the activities happening on the various 70 leases and subleases.

Review and Analyze P&Ls

• Run P&L Reports Weekly:
  • Run S_ALR_87013611 Actual/Plan/Variance for Cost Centers 10021, 10022, 10065.
  • Analyzes General Ledger Accounts and corrects any errors or miscoding by posting adjusting journal entries.
  • Verify revenue and expense transactions and other financial transactions for accuracy and completeness.
  • Review variances in Account Balances and find out what the information is.
  • Reconcile latest vendor accounts in terms of what was accrued last month and invoices received for key vendors.
  • Provide backup to Associate Director Finance for key entries greater than a certain threshold.

JE Preparations

• Provide copies of invoices related to certain invoices where Accruals (and GR/IR) are done monthly to Associate Director Finance. This way she knows if invoice has paid.
• Focus on key vendors including Allied Security, Sodexho, Cafeteria, Sodexho Employees, Comrise Invoices, Tyco, ISS and Montvale Electricity Bills.
• Inform Associate Director Finance of any bills that are not processed with a GR by month-end so she can prepare accrual.
• Review report that General Accounting shows the entries that are automatically reversing do indeed have invoices received and processed with GR in the next month.
• Provides financial status information by preparing special reports; completing special projects. Corrects errors by posting adjusting journal entries.

Visual Lease System

• Review detail for each lease and on a weekly basis ensure that the data fields in Visual Lease matches SAP.
• Compare Visual Lease to Detailed Lease Report to ensure that everything matches.

Ad Hoc Requests

• Partner with Associate Director of Finance on any special requests that come in from Real Estate Team, Accounting or Finance.
• Assist in various assignments, tasks and special projects as assigned by Management.

• Bachelor’s Degree is Accounting required
• General Accounting Skills needed
• 1-2 years of related work experience
• Good communication and follow-up skills
• Ability to multi-task and be detail oriented.
• Strong Excel skills needed, SAP and Hyperion skills a plus
• Works well with others

Sharp Electronics Corporation is an equal opportunity employer – minority – female – disability - veteran.

No agency resumes will be accepted or fees paid in the absence of an official written engagement agreement executed in advance by Human Resources for this particular position.

All applicants must be authorized to work in the US without sponsorship. All applications must include compensation expectations in order to be considered.  Local candidates only, please.

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